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Satisfactory Progress Policy

ACADEMIC STANDARDS FOR FINANCIAL AID

In accordance with U.S. Department of Education regulations, Illinois Eastern Community Colleges is required to establish satisfactory standards for federal and state financial aid recipients. The minimum and maximum standards to receive financial aid are monitored at the end of every semester. There are two minimum standards that must be monitored, cumulative grade‐point average (CGPA) and completion rate (cumulative completed/attempted hours). The maximum standard is 150% of the cumulative attempted hours of the student’s program requirements. Courses from other colleges that have been accepted for credit by Illinois Eastern Community Colleges are also included in the evaluations. Students who have not previously received financial aid may not be notified of their status until they apply for financial aid.

Veterans’ programs follow the academic standards set for satisfactory academic progress.

 

FINANCIAL AID SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS

A student is considered to be making financial aid satisfactory academic progress if both of the following conditions are met:

1. Cumulative GPA is at least 2.0.

2. Successful cumulative completion rate (hours earned divided by hours attempted) is 67%.

A student, who fails to maintain the required cumulative GPA or successful cumulative completion rate, or both, will be placed on financial aid warning if the financial aid coordinator feels the student can achieve all standards of satisfactory progress in the next semester. In the event that the financial aid coordinator feels it is unlikely that the student can achieve all standards of satisfactory progress the student will be placed on financial aid suspension.

 

FINANCIAL AID WARNING

If, after the financial aid warning semester, the student achieves a cumulative GPA of 2.0 or above and a successful cumulative completion rate of at least 67%, the student will be making financial aid satisfactory academic progress. If, after the financial aid warning semester, the student does not return to financial aid satisfactory academic standing the student will be placed on financial aid suspension.

 

FINANCIAL AID SUSPENSION

Students may regain financial aid satisfactory academic progress after they have enrolled in, paid for, and successfully completed enough courses to bring their cumulative GPA up to a 2.0 and their successful cumulative completion rate up to 75%. Students may appeal financial aid suspension status if extenuating circumstances contributed to their lack of academic progress.

 

COMPLETION OF CLASSES

Courses graded with A, B, C, D, or P are considered successfully completed with credit awarded.

Courses graded with I, W, F, or N are considered not successfully completed and no credit is awarded. These grades are included in hours attempted. All Fs are considered as an earned grade.

Grades so noted with an * or Q (i.e., developmental classes) will be omitted from the CGPA calculation. However, they will be included in the successful cumulative completion rate.

Students applying for and receiving grade forgiveness may benefit from an adjusted CGPA. However, their successful cumulative completion rate will not be adjusted.

Courses that have been repeated remain in attempted hours but the original grades are excluded from the GPA.

Financial aid will pay for only one retake of a previously passed course.

 

TIMEFRAME FOR ELIGIBILITY

Students, who have exceeded 150% of their program requirements, including those hours from other schools, will be suspended and must file an appeal for reinstatement. Students who have received a bachelor’s degree have exceeded the maximum time frame for completion at IECC and must file an appeal.

Students who have changed programs and/or have obtained prior degree(s) or certificate(s) may request reevaluation of their maximum time frame.

Students may receive Pell Grants for up to 12 semesters. The Pell payments are measured in LEU (Lifetime Eligibility Units) and calculated by the Department of Education based on the Pell awarded to the student.

 

APPEALS AND PROCEDURES

Students who are denied financial aid are entitled to an explanation for the basis of a denial. The student may file a written appeal with the Financial Aid Office. The Financial Aid Officer will make a decision to accept or deny the appeal based on professional judgment. If the appeal is denied, the student has the right to appeal the denial to the Financial Aid Appeals Committee. The student or the committee may request the student’s appearance before the committee. The chairperson of the Financial Aid Appeals Committee shall convene the committee to hear the appeal, and report the committee’s findings to the dean of the college within three working days of the committee’s recommendation regarding the appeal. The dean shall review the recommendations of the Financial Aid Appeals Committee and make a determination as to the findings. The student will be notified by mail. If the student successfully appeals suspension status, they will regain financial aid eligibility on a probationary status. The student will be required to maintain a 2.0 term GPA, a term completion rate of 75%, an academic plan and may have additional stipulations, i.e. limited hours per semester or limited classes. Failure to do so will result in financial aid suspension.

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